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Verification Process


 

NJCAT General Protocal

New Jersey Corporation for

Advanced Technology

Technology Verification Program

General Verification Protocol

 

NJCAT TECHNOLOGY VERIFICATION PROGRAM


I. General Protocol

Introduction

NJCAT is a non-profit membership corporation created to promote in New Jersey the retention and growth of technology-based businesses developing innovative environmental and energy technologies. NJCAT assists developers of new technologies and services with the regulatory, commercial, financial and technological assistance required to bring their technologies to market by providing third party credible and independent verification of their technology performance claims. Interested vendors are invited to apply to the program for verification of their technology performance claims. If the claims are verified, the vendor is entitled to use a NJCAT verification mark, along with the accompanying certificate, in their regulatory and commercialization activities.

 

Identification of Potential Markets and Applications

In conjunction with locating and removing impediments to commercialization, NJCAT seeks to identify worthy technology candidates for verification. Ideally, all new technologies proposed to NJCAT would possess the necessary scientific, commercial, and policy attributes to justify their rapid development and implementation. In reality, however, only a small fraction of the technologies under development and proposed to NJCAT fit these criteria. Accordingly, NJCAT functions to screen emerging environmental and energy technologies, recommending only the best candidates for acceptance into the verification program.

In addition to the above, NJCAT provides a number of other functions which promote the technology development and deployment. These include assisting participants in identifying alternative funding sources (such as state/federal grants or loans), sponsoring technology forums, exchange programs and seminars, and assisting in patenting, licensing, or other technology protection and transfer arrangements.

 

Objective

The objective of the General Verification Protocol is to guide the Verification Team in evaluating the data supplied by the applicant or a testing agency to determine whether the data verifies the technology performance claim(s) made by the applicant. If inadequate data is provided, the protocol describes procedures for the collection of additional data. The protocol also describes procedures for revising the claim(s) and for reevaluating the data, if the data can be used to verify an alternative performance claim(s).

 

Limited Preliminary Application

An applicant sends in the limited preliminary application, along with the required $1000 application fee, to NJCAT for evaluation. The application includes pertinent information about the applicant, a general description of the technology, and target performance claims. Following receipt of a complete limited preliminary application NJCAT staff will conference with the applicant to ascertain the potential for the technology to successfully complete the verification process. NJCAT staff will recommend to the applicant whether or not to pursue technology verification. In the event that technology verification is not recommended, the applicant will be provided with general advice for furthering the development of their technology.

 

The Verification Process

Verification of performance claims provides vendors the competitive edge of an independent thirty party review. The buyers and regulators of verified technology gain a much-needed level of comfort to make better-informed decisions. Through technology deployment, environmental and energy challenges are met.

 

The verification process consists of four stages:

(1) Review of Application for Acceptance into the NJCAT Verification Program

(2) Claims Development process

(a) Identification of specific claim(s)

(b) Verification of specific claims(s)

(3) Assessment of Data Quality (QA/QC)

(4) Report Preparation

 

1.0. Review of Application for Acceptance

Once an application has been submitted the Executive Director assembles a team of NJCAT members to assess the completeness of the application. The review is done within thirty (30) business days after receipt of the application.

The applicant will be notified in writing that the application has been deemed complete to initiate the evaluation process. If the application is determines not to be complete, the applicant will be advised of deficiencies and a determination must be made regarding the ability of the applicant to provide the required materials before proceeding.. Applicants are advised that verification cannot proceed until the required fees (see attached schedule) are submitted. During the review of the application, the reviewer team should ensure that the criteria outlined below are satisfied and that adequate data are or will be provided.

 

1.1 Technology provides an environmental benefit.

This criterion is mandatory for acceptance into the program. Specifically, the technology must provide an environmental benefit and/or resolve an environmental concern. The technology must not create a new or alternative environmental concern by generating a hazardous byproduct or creating a hazardous condition.

 

1.2 Technology protects the health and safety of workers and the public.

Any validation of health and safety issues must be performed by personnel qualified to undertake such activity. It is not the responsibility of the team to validate health and safety aspects of the technology. It is the applicant’s responsibility to ensure that regulations and guidelines are satisfied in the application of the technology.

Health and safety issues related to the technology must be addressed by sufficient documentation. The assessment of the technology under these criteria requires a value judgment on the part of the team as to the integrity or the reliability of the documentation. As such, the team assumes no liability in making a professional judgment.

 

1.3 Technology is designed and manufactured from materials to ensure that it is reliable.

An assessment of the integrity of the manufacture of the technology must be performed by personnel qualified to undertake this activity. It is not the responsibility of the team to assess the integrity of construction materials and propriety of the materials and substances used in the technology, other than to have an understanding of their application and their potential implication on the performance of the technology. The team shall not be liable for any injury to person or property resulting from the use of the technology or service.

 

1.4 Performance Claim satisfies the criteria for specifying claims.

The performance claim must satisfy all of the following:

A claim must be specific.

· A claim must clearly specify the minimum performance or range of performance that is achievable with the technology, and not simply the maximum performance.

· A claim must clearly specify the conditions under which the claim is applicable.

A claim must be measurable.

· The data supporting the claim must demonstrate that the technology has a measurable effect on the specific parameter(s) identified in the performance claim.

A claim must be verifiable.

· A claim must be verifiable using acceptable test procedures and analytical techniques.

 

1.5 Adequate documentation and data were provided by the applicant.

The team must verify that adequate information has been provided or will be provided by the applicant to permit the team to conduct an efficient and effective performance claim verification. If not the application will be considered incomplete and the verification shall not proceed until this has be rectified to NJCAT’s satisfaction A team member designated by the NJCAT Executive Director or Technical Director will communicate as necessary with the contact person named in the application to request copies of the documentation and/or data available to support the claims.

 

1.6 Applicant data prepared or provided by an independent third party.

The team must determine if the data was generated by a third party, or by an independent auditor, or whether some level of independence was demonstrated in the collection of the data. In cases where the applicant has sole expertise, an independent, unbiased party should have audited

the data collection and be able to describe and defend the value of the monitoring activity of the technology by the applicant. A party who has a vested interest in the technology is not permitted to act as a data auditor.

 

1.7 Technology is based on sound scientific and technical principles.

The team must confirm that adequate information has been provided to ensure a clear understanding of the proposed technology, including the scientific and engineering principles of operation.

 

1.8 Technology is supported by a process flow diagram or graphical representation.

To ensure adequate understanding of the technology, the operating condition, and response parameters from the environmental technology, a process flow schematic, photographs, or video presentation of the technology should be provided by the applicant as part of the description of the technology. A site visit to inspect the process should be part of the technology assessment wherever it is feasible.

 

1.9 Technology is supported by acceptable peer review technical literature or references.

To enable the reviewer to fully understand the technology, the applicant should provide a reference list of technical articles and relevant regulations or standards that pertain to the performance claim.

 

 

 

2.0 Verification Process

2a. Claims Development Process

After the review team has reviewed an application, a technical expert is selected to perform the technology performance claim (s) verification and prepare the written report .Each application that passes the initial merit review proceeds to the comprehensive verification process for assessment.

Working with the NJCAT Technical Director the technical expert identifies an evaluation protocol for each claim. The Claims Development Process is designed to be an interactive process, creating a dialog between the Applicant and NJCAT, until an agreed upon performance claim is established.

The combined efforts of the technical expert, the NJCAT Technical Director and the NJCAT peer reviews are the ultimate reviewing authority within NJCAT. Members of this team will vary based on the technology to be assessed. The participants are drawn from NJCAT member organizations and are selected based on their expertise in a certain field (e.g., chemical engineers, geologists, environmentalists). Ideally, such a team of experts is assembled within thirty (30) days from the date of completion of the application review.

Each of the technology performance claims cited on the application must be verified using the Performance Claim Verification Form in Appendix I. One copy of this form is to be completed for each performance claim.

 

2b. Verification of Specific Claim(s)

The time frame for verification will vary based on the technology and the number of claims. However, the verification process shall be initiated within ninety (90) days from the date of completion of the identification of the specific claim(s).

The data sets are submitted and used to verify the proposed claim(s) at the 95% confidence level. Worksheets are used to calculate the 95% confidence interval for the parameters of the claim(s) being verified. This confidence level is compared to the value specified by the claim to determine if the claim is verified.

 

If the claim(s) cannot be verified by the available data, the applicant has three options:

(1) Modify the claim(s) to suit the available data.

(2) Generate additional data by having new tests conducted. The additional data

would be treated as new data sets which would be evaluated using the General Verification Protocol.

(3) Withdraw from the NJCAT program. If an applicant chooses to withdraw from

the NJCAT program, no fees will be refunded.

 

After the Team has assessed all claims, the verification process continues with the Quality Assurance/Quality Control review.

 

2.1 Revision of Performance Claims

If the available data is acceptable, but some or all of the claims cannot be verified by this data, the applicant may modify the non-verifiable performance claims to suit the available data.

After the claims have been modified, the verification process continues with the Quality Assurance/Quality Control review.

 

3.0 Assessment of Data Quality

After the claim(s) have been identified and verified, the Team will evaluate the data to determine whether the criteria for the data have been met. Specifically, the Team will assess two things:

(1) Relevance of the data

(2) Quality of the data

If all of the criteria for a data set are found to be satisfactory, then the data will be determined to have met quality requirements for analytical integrity. If a sufficient number of data sets are found to have satisfactory quality for the verification process, the Team commences documentation of the claim(s) as measured and verified.

If the Team finds that the data sets are of insufficient quality for verification purposes, the applicant has two options:

(1) Generate additional data by having new tests conducted. The additional data

would be treated as a new data set which would be evaluated using the General Verification Protocol.

(2) Withdraw from the verification program. The applicant may be advised of additional technical, commercial or regulatory assistance programs. If the applicant chooses to withdraw from the verification program, no fees will be refunded.

 

4.0 Report Preparation and Validation

4.1 Verifications that are Successful

Within three (3) business days after all claims have been verified, the applicant will receive a confirmation and the verification report will be posted on the agenda of the next NJCAT Board of Directors meeting for approval. Within thirty (30) business days after verification has been approved by the NJCAT Board, NJCAT will do the following:

 

· provide a verification seal

· issue a report

· develop and distribute a fact sheet

 

4.2 Verifications that are Unsuccessful

If the verification team determines that a performance claim does not meet the stated criteria, NJCAT will send the applicant a report describing the results. The applicant may then choose to modify the technology to bring it into compliance with the criteria. After modifications have been completed, the applicant may resubmit the performance claim(s) as modified for verification

 

* Verification fees subject to change pending Board of Directors approval.